Payrolls and Claims
2.06
All individual claims and/or payroll claims for the institutions governed by the Board
will be certified for payment by the appointed head of the institutions or their designated
administrative employees. Institutions are further given authority to establish a
procedure to effect the settlement of interagency claims by transfer entry and payment
of claims and payrolls by the electronic transfer of funds. Such optional settlement
modes may be implemented when the CEO of the Board (with review of the procedures
by the Office of Legal Counsel and the Office of Internal Audit) is satisfied such
modes will substantially operate to the benefit of the state and without sacrifice
to the security and integrity of the monies and records of the institutions. A review
of the processing procedures of each institution shall be conducted annually by the
Office of Internal Audit and reported to the Board.
Each institution under the governance of the Board shall forward individual claims
and/or payroll claims directly to the Office of State Finance through paper document
or electronic settlement.
Approved Date:
May 21, 1993
Amended Date:
June 20, 1997
January 20, 2012
April 24, 2015
June 22, 2018