Board Review of Personnel Actions for Connors State College, Langston University, Northeastern Oklahoma A&M College and Oklahoma Panhandle State University

(1)  Board Approval Required

All faculty actions, including terms of appointment, title change, promotion, sabbatical leave, transfers and corrections shall be included in the Board agenda for approval, except as immediately set forth below. An offer or appointment letter may be issued prior to Board approval only if it expressly states that the offer or appointment is contingent upon Board approval and will not become final or effective unless and until the Board approves the action.

(A)  Personnel actions involving adjunct faculty are not required to be presented or approved by the Board.

(B)  The separation, retirement and death of faculty members are to be presented to the Board as information items only.

(2)  Prior Board Approval Required

All personnel actions concerning presidents, vice presidents, deans, department heads, directors, head coaches or those equivalent in title or rate of pay, relating to terms of appointment, reappointment, rate change, title change, promotion, transfers and corrections shall be included in the Board agenda for approval prior to the effective date of such action. Such personnel actions shall include complete compensation information, including expense allowances, vehicle and housing stipends, bonuses, buy-outs and liquidated damages, if any. If, for business purposes, an effective date before the next scheduled Board meeting is necessary, interim approval may be sought from the Board CEO pursuant to subsection (5), subject to Board ratification. Personnel actions concerning presidents’ employment benefits shall be governed by Board Policy 3.08.

(3)  Except as set forth in Section 6 herein, appointments to hold positions on an interim basis are not required to be presented or approved by the Board.

(4)  All other personnel actions do not require prior Board approval and are vested with the President, or appropriate designee, of the respective institution. These positions would include administrative staff whose titles do not appear above, classified staff and adjunct faculty. Any appointment within this exempt status must have been previously approved with the current fiscal year operating budget.

(5)  Interim Approval by the CEO

Periodically, interim approval by the Board's CEO may be necessary. Presidential approval is required before submitting such requests to the CEO. The CEO's interim approval is subject to Board ratification.

(6)  Appointment of Acting President

In the event of a vacancy in the president’s position, the CEO, after consultation with the Board Chair, may appoint an acting president to serve until such time as the Board appoints an interim or permanent President.

(7)  Other Employment Benefits

Other benefits that are not part of an employee’s annual compensation as described in Section 3.02(2) hereinabove may only be provided once reviewed and approved by the applicable institutional President; provided, however, that the institutional Presidents’ benefits shall be subject to Board Policy 3.08.  The institutional Presidents, or their designees, shall ensure that all such benefits are reported to the Vice President for Finance, or equivalent position, for appropriate payroll and tax reporting.

(8)  Board Reporting

(A)  A listing will be provided to the Executive/Administrative Office of the Board on a quarterly basis of all personnel changes that do not require Board approval.

(B)  A yearly listing of all budgeted positions will be provided at the time the fiscal year budget is approved.

(C)  The quarterly summary of FTE employment provided to the OSRHE will be included in the Board agenda as an information item.

Approved Date:
March 4, 1994

Amended Date: 
June 20, 1997
January 20, 2012
June 22, 2018
October 24, 2025
October 23, 2026