Roles and Responsibilities of the Langston University-Oklahoma City and Langston University-Tulsa Board of Trustees

1.12

1.   The Board of Regents for the Oklahoma Agricultural and Mechanical Colleges (Board of Regents) expects Langston University-Oklahoma City and Langston University-Tulsa to deliver academic programs of the highest quality which respond to the needs of the citizens of the Oklahoma City and Tulsa metropolitan areas.  A key element to the success of Langston University-Oklahoma City and Langston University-Tulsa is a Board of Trustees created by House Bill 2882, Fifty-First Legislature, 2nd Regular Session, providing as follows:

On January 1, 2009, there shall be created the Board of Trustees for Langston University-Oklahoma City and Langston University-Tulsa which shall consist of seven members appointed by the Governor and two members of the Board of Regents, or their designees, selected by the chair of the Board of Regents, who shall serve as voting, ex officio members.  For purposes of serving on the Board of Trustees, the members of the Board of Regents who are appointed to the Board of Trustees shall not be subject to the dual-office-holding restrictions in Section 6 of Title 51 of the Oklahoma Statutes.  The Governor shall appoint the other members of the Board of Trustees with the advice and consent of the Senate.  The members shall be appointed to numbered positions with staggered terms to expire as provided in this section.  Successors to the initial board members shall serve seven-year terms that shall expire on June 30 of the seventh year following appointment.  Vacancies on the Board shall be filled for the unexpired term by the Governor with the advice and consent of the Senate.  One member of the Board of Regents shall hold position number eight on the Board of Trustees.  The other member of the Board of Regents shall hold position number nine on the Board of Trustees.  The numbered positions and terms shall be as follows:

Position No. 1:  The term of office of one member shall expire on the June 30, 2010, and each seven (7) years thereafter;

Position No. 2:  The term of office of one member shall expire on June 30, 2011, and each seven (7) years thereafter;

Position No. 3:  The term of office of one member shall expire on June 30, 2012, and each seven (7) years thereafter;

Position No. 4:  The term of office of one member shall expire on June 30, 2013, and each seven (7) years thereafter;

Position No. 5:  The term of office of one member shall expire on June 30, 2014, and each seven (7) years thereafter;

Position No. 6:  The term of office of one member shall expire on June 30, 2015, and each seven (7) years thereafter;

Position No. 7:  The term of office of one member shall expire on June 30, 2016, and each seven (7) years thereafter;

Position No. 8:  The term of office shall coincide with the member’s term on the Board of Regents; and

Position No. 9:  The term of office shall coincide with the member’s term on the Board of Regents.

2.   Duties specifically assigned to the Board of Trustees by House Bill 2882 are as follows:

2.1    The Board of Trustees shall be a body corporate and shall adopt and use an official seal.  The Board of Trustees shall elect a chair, vice-chair, and secretary annually, each of whom shall serve for a term of one (1) fiscal year and until a successor is elected and qualified, and who shall perform all duties as directed by the Board of Trustees.  The Board of Trustees shall adopt rules which it deems necessary for the operation of the Board and the discharge of its duties and shall cause the minutes of all meetings to be kept.  The Board of Trustees shall comply with the Oklahoma Open Meeting Act and the Oklahoma Open Records Act.

2.2    The Board of Trustees for Langston University-Oklahoma City and Langston University-Tulsa shall advise the President of Langston University and the Board of Regents on the supervision and management of the campuses of Langston University-Oklahoma City and Langston University-Tulsa and perform other functions as necessary.

2.3    The Board of Trustees shall promulgate rules and enact policies to govern the processes and procedures of the Board of Trustees.

2.4    The Board of Regents and the Board of Trustees shall appoint a joint committee of at least two members from each board and at least two members of the staff of each institution to develop and propose mutually agreed-upon rules and policies to formalize the review and oversight procedures and the relationships between the Board of Regents, Langston University, Langston University-Oklahoma City, and Langston University-Tulsa. 

2.5    The Board of Trustees shall establish the usual and customary accounts established by higher education institutions within the Office of State Finance necessary to carry out its duties.

3.   Pursuant to the authority granted it by House Bill 2882, the Board of Regents hereby assigns the following additional roles and responsibilities to the Board of Trustees:

3.1   The Board of Trustees will have a comprehensive advisory role in all aspects of the operations of Langston University-Oklahoma City and Langston University-Tulsa.

3.2   The Board of Trustees will receive information pertaining to administration and  finance, academic offerings, and student services, including student financial aid. 

3.3   The Board of Trustees will assist the President of Langston University in identifying opportunities to improve all operations of Langston University-Oklahoma City and Langston University-Tulsa and suggest solutions and priorities.

3.4    The Board of Trustees shall annually review the budgets for Langston University-Oklahoma City and Langston University-Tulsa before presentation to the Board of Regents. 

3.5    The Board of Trustees may comment regarding Langston University-Oklahoma City and Langston University-Tulsa personnel actions which, consistent with Policy No. 3.09, are submitted to the Board of Regents for approval. 

3.6    It is the expectation of the Board of Regents that the President of Langston University will seek the advice of the Board of Trustees and keep it informed of all sensitive matters which affect the operations of Langston University-Oklahoma City and Langston University-Tulsa. 

3.7    Members of the Board of Regents who are also members of the Board of Trustees are expected to provide effective liaison between the Board of Regents and the Board of Trustees on all important matters.

Approved Date: 
July 24, 2009