Operations of the Executive/Administrative Office of the Board



Operations of the Executive/Administrative Office of the Board.

The purpose of the Executive/Administrative Office of the Board is to provide staff support to each member of the Board in the discharge of his/her responsibilities and to provide staff for the meetings of the Board or committees of the Board. The Chief Executive Officer administers the Executive/Administrative Office of the Board and in performing the duties assigned to this position relies on the support of other staff members assigned to the Board Office.

Duties of the Chief Executive Officer

The Chief Executive Officer (CEO) is accountable solely to the Board. The CEO acts as a non-voting executive officer of the Board in discharging the responsibilities as assigned by the Board under its official policies or actions. These responsibilities include the management and administration of the affairs which are a direct responsibility of the Board. Maintaining an effective communications process with and between or among the Board and institutional presidents is a fundamental responsibility of this position. The CEO will serve as an ex officio member of each standing committee and generally each ad hoc committee or task force created by the Board or the Chair. Specific duties and responsibilities assigned to the CEO include, but are not limited to, the following.


Upon the direction of the Chair of the Board, coordinate setting the time and place for official meetings of the Board or its committees and the content and agenda for such meetings.


With advice from the Office of Legal Counsel, fulfill the Board's requirements under the Open Meeting Act, including the filing of notice for meetings, posting of agenda, and appropriate record keeping.


Manage the Board's offices and supervise the professional and clerical personnel who directly serve the Board. This includes the Executive/Administrative Office, Office of Legal Counsel, and Office of Internal Audit.


Be knowledgeable of all policies and requirements of the Board, relevant governmental agencies, and Oklahoma Higher Education.


Be knowledgeable of the current fiscal status of all institutions (including Educational & General Funds, Auxiliary Enterprises, Bond Systems, student activity funds, and other funds) and be responsible for advising the Board with regard to maintaining sound fiscal management at each of the institutions under the Board's jurisdiction.


Assure that the Board is adequately informed with regard to monthly financial statements and annual and specific audit reports for each of the institutions under the Board.


As the Board's liaison, maintain effective communication with presidents, other important institutional personnel, and State government officials.


Implement and/or monitor the implementation of policy as adopted by the Board.


Assist the presiding officer, as required, at official meetings of the Board and Board committees.


Prepare and administer the annual budget documents for current operations of the Board.


Analyze the annual budget documents submitted by all institutions and advise the Board appropriately.


Authorize/grant interim approval to institutional presidents when it is required and consistent with policies of the Board.


Supervise, with the assistance of the Office of Legal Counsel, the execution of all official documents of the Board.


With assistance of the Office of Legal Counsel, maintain updated manual of all current policies of the Board and interpret policy to various constituencies and publics.


Certify for payment all claims and payrolls for which the Board is responsible.


Assume and discharge other duties as the Board may assign.

Approved Date: 
June 20, 1997
Revised Date: 
January 20, 2012
April 24, 2015