Opportunities by Department
Administrative Assistant - OSU/A&M Board of Regents
The OSU/A&M Board of Regents is seeking an Administrative Assistant at its Oklahoma City office, which is located within the Oklahoma Department of Agriculture, Food and Forestry Building, 2800 N. Lincoln Boulevard, Oklahoma City, Oklahoma. The Board of Regents for the Oklahoma Agricultural and Mechanical Colleges governs five institutions, including Connors State College, Langston University, Northeastern Oklahoma Agricultural and Mechanical College, Oklahoma Panhandle State University, and Oklahoma State University and its branch campuses.
This position provides administrative support for the members and staff of the OSU/A&M Board of Regents by receiving visitors; fielding telephone calls; processing mail; maintaining official records; filing basic correspondence; inputting data for reports; scheduling meetings; drafting correspondence; editing/proofing correspondence; proofing minutes and other documents for accuracy; maintaining office supply inventory; maintaining contact listings for Board staff, Board members, and Institutional Presidents; handling confidential and sensitive information; providing direct support to the Director of Health Policy and the Director of State Government Relations; transcribing detailed minutes from committee and special meetings of the Board of Regents; planning and coordinating events for the Board and Board staff; performing special projects as assigned; ensuring compliance with Regents Education Program requirements; assisting with the presidential selection process; and other duties as assigned.
There is a high expectation for ethical behavior and professional demeanor for this position and within the office of the Board of Regents. This position offers opportunity for advancement if proficiency is demonstrated.
Occasional travel is required. Applicants will be subject to a typing test and a transcription test.
Work schedule is Monday – Friday, 8:00 a.m. – 5:00 p.m.
Minimum Acceptable Qualifications:
Education: High School/GED
Experience: Two years of directly related office experience; education may be used in lieu of years of experience.
Skills/Proficiencies and Knowledge: Must have excellent verbal/written communication, organization, and interpersonal skills. Competency in use of computers and software, including Microsoft Office components: Words, Excel, and PowerPoint. Experience in transcribing communications. Skill in organizing work to completion with proficiency and accuracy.
Education: Associate’s degree
Experience: Five years of directly related office experience.
Commensurate with the experience and qualifications of the successful candidate (Contingent upon available funding).
To ensure full consideration, a letter of application, resume, and the names and contact information of three references should be submitted by September 21, 2018. Applications will continue to be accepted until a successful candidate is selected. Please submit applications to:
Administrative Assistant Search
OSU/A&M Board of Regents Office
2800 N. Lincoln Blvd.
Oklahoma City, OK 73105
Phone: (405) 521-2411
Fax: (405) 521-2501
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